Privacy Policy
Privacy Privacy Statement 1st Harting Scout Group and The Scout Contacting 1st Harting Scout Group If you want to contact us to raise any Please use this form if you wish to request a copy Data Protection Act The Data Protection Act 1998 (the “Act”) governs 1st Harting Scout Group is classed as a ”not for To enable us to operate and communicate with Additionally, information classed by the law as All the information we have will be You can obtain further information Disclosure of data by order of a We reserve the right to communicate a member’s Social Media The group operates one Social media account on The group does not have any control over the use of Online Scout Manager/My Scout Online Scout Manager is our administration tool for Data that is classed as none sensitive is held 1. Online Scout Manager Security We have security measures in place to protect our § to keep their password secret; § to protect against unauthorised access to your § to log off from the Online Scout Manager/MyScout § to ensure against use of their Online Scout § to search and obtain only the data specifically 2. Legal Jurisdiction. Data that is classed as none sensitive is held Click here for more details about Online Scout Manager/My Scout. 1st Harting Scout Group Website The 1st Harting Group website provided publicly 1. The Information we collect The only circumstances in which we will provide any 2. Registration information When you register with If you provide your email address to subscribe to When you use one of our contact forms we will 3. Sharing of data We do not share your website registration data with 4. Legal Jurisdiction. The www.1stharting.org.uk website is hosted on a server in the UK. 5. Further information. www.1stharting.org.uk will, as part of its normal operation send 6. Cookies www.1stharting.org.uk uses small files known as “cookies” to § hold Contributors login information. This option § ensure the best use of the www.1stharting.org.uk service by visitors, by means of a temporary § help optimise the site we use Google Analytics 7. Google Analytics The activities of visitors to this § Type of user agent (web browser) used, software § Type of operating system § Screen colors (color processing ability of the § JavaScript support § Flash version § Screen resolution § Network location and IP address § Can include country, city, region, county, or any § Hostname (for home users this is the name of the § Bandwidth (internet connection speed) § Time of visit § Pages visited § Time spent on each page of the website § Referring site statistics § The website (URI) the user came through in order to § Search engine query used (example: typing in a This data is only used to optimize our § Names § Phone Numbers § Email Addresses § Mailing Addresses § Bank Account Numbers § Credit Card Information
Association take the issue of privacy very seriously and we are committed to
protecting and respecting our members. This Privacy Statement sets out our
current data processing practices.
questions about this privacy statement, or any general matters relating
to www.1stHarting.org.uk, you can contact the webmaster using this
contact Form
of the personal data we hold about you. Please note that under English law we
are entitled to charge you a fee forr providing this service.
the collection, recording, storage, use and disclosure of personal data whether
such data is held electronically or in manual form. Young people have the same
rights as adults under the Act.
profit” organisation by the Act and is therefore not required to register with
the Information Commissioner ’s Office (ICO). This exemption does not absolve
the Group Executive Committee as the Data Controller who ensure that the 8
“Data Protection Principles” laid down in the Act for are applied to all group
records held both on paper and electronically.
Members, it is necessary to maintain records. This includes details of name,
address, date of birth, contact telephone numbers Email addresses, etc. We also
keep details of your son’s or daughter’s progress through Scouting (e.g. badges
gained and activities attended). Information held by 1st Harting Scout Group
may be shared from time to time within Scouting including the National Headquarters
of the Scout Association.
‘Sensitive Personal Data’ is also held by the Group. In a Scouting context this
may include information about health, disabilities and religious belief s. The
first two would be held to ensure that Leaders are prepared for emergencies
that may arise and to ensure safety of all members of the group during
activities. Information about religious belief s helps us ensure that
appropriate arrangements are made if necessary. Sensitive Personal Data is only
held on paper records by 1st Harting Scout Group.
used in connection with your so n’s or daughter’s membership of the Scout
Movement in the United Kingdom. To access personal data held by 1st Harting
Scout Group is restricted to those who have a current Scout Association CRB
check.
about data protection laws by visiting the Information Commissioner’s website
at www.ico.gov.uk.
Court and Statutory Body
personal information we hold to third parties who are empowered by regulation,
statute or order of a court.
Twitter @1stharting this
is only used as an alternative method of keeping interested parties informed
about updates to the website.
members social media sites (Facebook, Fliker Instagram, Twitter etc ) that may
be used by parents or youth members; individuals are responsible for the
content of their own social media account. Our photography form requests that
all parents are mindful of any content that you or your child may post to this
type of site and that any pictures that are set in a scouting context should
not bring the Group or movement into disrepute or put young people at risk. We
would also ask that you respect the wishes of other parents or youth members if
they ask for a picture to removed.
recording members contact details and activities. Online Scout Manager is not
used for recording ‘Sensitive Personal Data’ as prescribe by the Act. As
described above, these records are held securely in paper format only.
electronically in Online Scout Manager and is stored and processed within the
United Kingdom. In certain circumstances this information may also be held on
paper e.g. to ensure that leaders are not reliant on technology for emergency
contact details when undertaking activities. Parents will be given the
opportunity to access the data for their child though MyScout.
Measures
Member’s database. Access to this database is restricted to a need to know
basis. However, it remains the responsibility of each Member/parent with access
to Online Scout Manager / MyScout to:
personal details;
service when not using it;
Manager/MyScout service by anyone else through the machine that the member uses
while they are “logged on”
required and allowed for relating to their role.
electronically in Online Scout Manager and is stored and processed within the
United Kingdom. This part of our Internet operation is subject to English Law,
available news and information about the group. This section explains about
data protection issues that relate to the website.
of your personal data to a third-party for non commercial purposes are those
contained in this Privacy Policy.
www.1stharting.org.uk as a contributor, we ask for your name, email
address and postal code, we usually also capture your IP address at the
time of registration, this information is used to verify that you are a
legitimate member of the group before a registration is approved. This will
normally only apply to Leaders and Committee members. Registration will be
revoked when you are no longer require access for your role in the group and
registration data deleted.
new posts, we only store the email address provided which will be used by the
website server to inform you of new posts. You may unsubscribe at any point by
click the link at the end of each email.
gather your IP address to help us detect the illicit use of our website and
mail server.
and Advertising
any third-party. We do not advertise on the website and have no intention of
doing so in the future, we will therefore not share your information with
advertisers.
out information emails. Each e-mail contains a link to unsubscribe from further
notifications.
enhance your use of the site. In accordance with EU legislation, when you visit
the site for the first time you will be given the option to opt us use storing
cookies on your browser. Some of the cookies are essential to make our site
work and others help us to improve by giving us some insight into how the site
is being used, the specifically have the following functions:
can be turned off by switching the “Remember Your Password” option to “No” in
your logon page.
cookie. These cookies disappear when the browser session ends, or if a
registered used clicks the “sign off” text.
which also uses cookies, see the separate section below about Google Analytics.
website who have JavaScript enabled are followed using Google
Analytics. Google Analytics collects the
following types of information from users:
manufacture and version number.
user’s screen)
other geographic data (the lowest level is “Petersfield”).
Internet Service Provider)
arrive at this website (example: clicking on a hyperlink from Yahoo.com that
took the user to this website)
phrase into a search engine like Google, and clicking on a link from that
search engine)
website for our visitors.
This data DOES NOT include any personalised identification
information such as: